Basic Wedding Photography Contract


Wedding Photography Contract

Primary Client’s Name ______________________________________ Date_______________________

Address__________________________________________________Telephone ________________

Spouse-t0-Be’s Name____________________________ ______________________________________

Couple’s future address (if different):


Locations for Wedding Photography

[ ] Home, address___________________________ _______Date___________ Time___________

[ ] Ceremony, address________________________ ______Date___________ Time___________

[ ] Reception, address_______________________________ Date___________ Time___________

Red Turtle Photography requests 1/3 of package fee as deposit to hold the date for your wedding, to be paid at the time of signing this contract.

[ ] Photography Services Fee………………………………………………………………… $_________

[ ] Deposit ( Date paid__________________)……………………………………….…….. $__________

[ ] Other services (_second photographer___________)……………………………. $___________

Extra Charges

Overtime ………………………………………………………………………………… $________x_____

Travel…………………………………………………………………………………….. $___________

Total Due $__________

Less deposit $___________

Balance Due $_______(due on  xx/xx/xx)

*Balance does not include additional time that may be requested after the signing of this contract. Client accepts responsibility to pay for any additional time at the rate of $100 per hour.)

The parties have read both the front and back of this Agreement, agree to all its terms, and acknowledge receipt of a complete copy of the Agreement signed by both parties. Each person signing as Client below shall be fully responsible for ensuring that full payment is made pursuant to the terms of this Agreement.

Client _________________________________________________

Client _________________________________________________

Photographer Katie Jett Walls                       Date __________

This Agreement is subject to all the terms and conditions outlined below. 

Services Performed by Photographer:

  • The photographer will consult with the clients prior to the event to review any requests with regard to desired images, go over timeline for event, and if possible view the venue in advance of the event.
  • On the day of the event, the photographer will arrive at the contracted starting time, provide photography services throughout the event and conclude services at the agreed on time, unless client and photographer agree to extend services at the rate of $100/hr (charged per quarter-hour).
  • The photographer will review all images from the event and edit those that are in keeping with the highest quality and style of the photographer’s work. The photographer reserves the right to withhold any images not in keeping with her standards. Client can expect around 250 final images from a 6-hour booking.
  • Your wedding fee includes digital files at low-resolution (suitable for printing up to 5×7) delivered via digital download, reprint permission, and 20% the list price from photographers a la carte products menu. Full resolution images with reprint permission on a keepsake USB drive can be purchased for $200 per image or as a set for $1000.
  • Photographer will present your digital proofs via online gallery within 15 days following your wedding, and deliver your low-resolution files within 20 days. Additional ordering may be arranged via phone or in-person meeting, and orders placed with your photographer are typically delivered within 3 weeks of ordering. Payment plans are available on product orders over $750. Your online gallery remains available for 45 days. Your 20% discount is in effect for 3 months after your wedding, after which it reduces to 10% for an additional three months. Items ordered after 6 months are available at full price, based on prices at the time of the order.
  • Red Turtle Photography is honored to be chosen as your photographer and will strive to exceed your expectations and provide images that delight you.

Terms and Conditions 

1. Exclusive Photographer. RED TURTLE PHOTOGRAPHY photographer(s) shall be the exclusive photographer(s) retained by the Client for the purpose of photographing the wedding. Family and friends of the Client shall be permitted to photograph the wedding as long as they shall not interfere with the Photographer’s duties and do not photograph poses arranged by the Photographer.

2. Deposit and Payment. The Client shall make a deposit to retain the Photographer to perform the services specified herein. At such time as this order is completed, the deposit shall be applied to reduce the total cost and Client shall pay the balance due. If the Client refuses delivery of the order or refuses to pay within thirty (30) days of this order, Client shall be in default hereunder and shall pay 12% percent interest on the unpaid balance until payment is made in full.

3. Cancellation. If the Client shall cancel this Agreement forty-five (45) or more calendar days before the wedding date, any deposit paid to the Photographer(s) shall be refunded in full. If Client shall cancel within thirty days of the wedding date and if the Photographer does not obtain another assignment for that date, liquidated damages shall be charged in a reasonable amount not to exceed the deposit.

4. Photographic Materials. All photographic materials, including but not limited to digital media storage devices, photographic files, negatives, and transparencies, shall be the exclusive property of the Photographer. The Photographer shall provide one USB drive containing digital photograph files available to the Client. The USB containing digital files belong to the Client. The files contained therein belong to the Red Turtle Photography Photographer(s).

5. Copyright and Reproductions. The Photographer shall own the copyright in all images created and shall have the exclusive right to make reproductions, except where permission is granted to Client to make reprints from the CD of images provided. Client has permission from Photographer(s) to reproduce these images in what sizes they desire with what lab they choose. The Photographer shall only make reproductions for the Client or for the Photographer’s portfolio, samples, self-promotions, entry in photographic contests or art exhibitions, editorial use, or for display within or on the outside of the Photographer’s studio. If the Photographer desires to make other uses, the Photographer shall not do so without first obtaining the written permission of the Client.

6. Client’s Usage. The Client is obtaining prints for personal use only, and shall not sell said prints or authorize any reproductions thereof by parties other than the Photographer. In particular, Client may not share unwatermarked images from your session or event with other vendors; vendors desiring images should consult the photographer for copies of images made at your event.

7. Failure to Perform. If the Photographer cannot perform this Agreement due to a fire or other casualty, strike, act of God, or other cause beyond the control of the parties, or due to Photographer’s illness, then the Photographer shall return the deposit to the Client but shall have no further liability with respect to the Agreement. This limitation on liability shall also apply in the event that photographic materials are damaged in processing, lost through camera malfunction, lost through computer malfunction, lost in the mail, or otherwise lost or damaged without fault on the part of the Photographer. In the event the Photographer fails to perform for any other reason, the Photographer shall not be liable for any amount in excess of the retail value of the Client’s order.

8. Photographer. The Photographer may substitute another photographer to take the photographs in the event of Photographer’s illness or of scheduling conflicts. In the event of such substitution, Photographer warrants that the photographer taking the photographs shall be a competent professional.

9. Inherent Qualities. Client is aware that color dyes in photography may fade or discolor over time due to the inherent qualities of dyes, and Client releases Photographer from any liability for any claims whatsoever based upon fading or discoloration due to such inherent qualities.

10. Photographer’s Standard Price List. The charges in this Agreement are based on the Photographer’s

Standard Price List. This price list is adjusted periodically and future orders shall be charged at the prices in effect at the time when the order is placed.

13. Miscellany. This Agreement incorporates the entire understanding of the parties. Any modifications of this Agreement must be in writing and signed by both parties. Any waiver of a breach or default hereunder shall not be deemed a waiver of a subsequent breach or default of either the same provision or any other provision of this Agreement. This Agreement shall be governed by the laws of the District of Columbia.


10 Comments on “Basic Wedding Photography Contract

    • It belongs to me, I’m sorry but it’s not downloadable, and I would recommend you seek contracts that represent the laws in your own state or territory. Best of luck!

    • Yo dont have to d/l..just copy and paste it and add or take away things u like or dislike and add ur name instead of hers…just use this as a basis for yours…

      • Hi Michelle, while you’re right it can be copy and pasted, I would think that professional photographers would recognize the importance of not taking other people’s work without permission. I don’t mind other photographers finding inspiration in the aspects of my contract that I cover, but I find your suggestion to just plagiarize my contract offensive and unprofessional.

        Contracts need to written with care and with a knowledge of the laws of your state or province. There are excellent books available on contracts for photographers. Most of this contract was based on material provided in a book on the subject, with additions over the years based on the laws where I live and issues particular to by own business. Rachel Brenke (the Law Tog) is an excellent source of legally sound contracts for all types of photography businesses.

        It is far better to educate yourself about the nature of contracts and craft a contract based on your own business and your needs and the needs of your clients.

  1. Thank you for making this sample available Katie! You have some great information in there that I would have missed in mine. (especially the “Exclusive photographer” and family and friends agree not to take photos of poses arranged by the photographer…) I will certainly be tweaking mine now that I’ve seen yours… Great JOB!

    I’m just getting near the end of my BFA degree… How’s business? (and where are you located?)

    • You’re welcome Keith. It’s here for the sake of clients who may wish to know what the terms would be should they hire me. I appreciate you taking inspiration from it without outright copy/pasting it, as some have suggested is a good way to go about drafting client contracts. Congrats on your BFA – that’s a lot of hard work and will serve you well in your career. I’d be happy to talk business with you in another forum – how about “liking” Red Turtle Photography on Facebook and sending me a message that way.

  2. Wasn’t trying to upset u…do u know how many have copied this…I found it by accident just looking for one…someone had it posted on another website to just copy and paste into notepad and adjust to fit them….you should have known by having it where everyone can see it people would copy it…it’s the internet it’s what people do

    • Knowing it happens and having someone actively advocate it right on my own site are two very different things. I share it for the sake of my clients who wish to see what will be the terms if they book me for a wedding. I don’t mind people asking where it came from, and I don’t doubt that others will take all or some of it to use, but it is unprofessional to do so, and also ill advised. Your comment was an encouragement and directly countered my reply to the previous commenter. I approved your comment so that I would have a chance to share with anyone who reads this thread why it’s a bad idea to use someone else’s contract. Professionals know this, so I assume your comfort with copying it is an indication you are not a professional. Best of luck in your journey toward a successful business, but for now you have a long way to go.

  3. As a way to prevent people from copying and pasting it, could you save it as a JPEG with even a copyright over it? Thanks for the inspiration! I am trying to build my wedding contract and it’s tough!

    • That’s a good idea, Kandis. The funny thing is that I don’t mind so much if people find parts of it useful and pull from it. What I minded was someone blatantly saying, Hey take it! It felt pretty tacky and tackiness is so unnecessary. ;-0 Good luck building your wedding contract. Mine has evolved a lot over the years, and I do hope people who look at it realize it may have gaping holes that I don’t know about. Caveat emptor!

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